Free Electronic Document Signing for Estate & Letting Agents – Now Included with PortalHub!

Sign tenancy agreements, landlord contracts and property documents electronically. No printing, no paperwork headaches and no additional signing software fees.

If you're an estate agent or letting agent looking for a free electronic signature solution, we've got some great news.

PortalHub now includes electronic document signing at no additional cost, allowing estate and letting agents to get important documents signed online without needing to pay for separate electronic signature software.

Whether you're signing tenancy agreements, landlord management contracts, agency terms of business or other property-related documents, electronic signing makes the whole process quicker, simpler and more convenient.

And the best part? It's already included in your PortalHub subscription.

Electronic Signatures for Estate Agents – Without the Extra Cost

Many estate and letting agents use separate electronic signature services such as DocuSign or Adobe Acrobat Sign to get contracts signed digitally.

While these services can be useful, they can also mean another subscription, another account to manage and potentially additional charges.

At PortalHub, we believe essential agency tools should be included in your estate agency software, not sold as expensive extras.

That's why we've introduced our own built-in electronic document signing functionality, designed with estate and letting agents in mind.

You can manage electronic signing through PortalHub, without needing a separate DocuSign subscription.

One system. One simple monthly price. No additional electronic signing charges.

What Documents Can Estate & Letting Agents Sign Electronically?

Electronic signatures are ideal for a wide range of everyday property industry documents.

For letting agents, these may include:

• Tenancy agreements – Arrange for landlords and tenants to sign rental agreements electronically.

• Landlord management agreements – Get property management terms agreed without arranging face-to-face appointments.

• Property inventory acknowledgements – Obtain signatures confirming receipt or agreement of inventory documents.

• Lettings terms of business – Get important instructions and agreements signed digitally.

• Property maintenance authorisations – Obtain written approval for agreed works.

For estate agents, electronic signatures can also be useful for:

• Sole agency agreements – Arrange for vendors to sign agency terms.

• Property marketing agreements – Obtain agreement to marketing instructions.

• Vendor instruction forms – Reduce unnecessary paperwork when taking on new properties.

• Agency terms and conditions – Make it easier for clients to review and sign documents.

The suitability of an electronic signature depends on the document and any applicable legal formalities.

How to Sign a Tenancy Agreement Online

Are you searching for a way to sign a tenancy agreement electronically without printing, scanning or posting documents?

Electronic signing can make the process much easier.

Instead of arranging for a tenant to visit your office simply to sign paperwork, the signing process can be handled online.

The typical process is straightforward:

• Prepare your tenancy agreement – Create the PDF document you need signed.

• Arrange electronic signing – Use PortalHub's document signing functionality.

• Get the required signatures – The relevant parties can sign electronically.

• Retain the signed agreement – Keep the completed document for your agency's records.

This can be especially useful for letting agents managing multiple properties, landlords living outside the local area or tenants who cannot easily visit the office.

Less paperwork, fewer unnecessary journeys and a much simpler experience for everyone involved.

Are Electronic Signatures Legally Binding in the UK?

A common question from estate and letting agents is whether electronically signed tenancy agreements and other contracts are legally valid.

In many circumstances, yes.

Electronic signatures are generally recognised under UK law. The Law Commission has confirmed that electronic signatures can be used to execute many documents in England and Wales, provided the relevant legal requirements are satisfied.

This means that many ordinary agency agreements and tenancy documents can be suitable for electronic signing.

However, some documents, particularly deeds and certain property transactions, have additional requirements involving witnessing, verification or specific execution procedures. Requirements can also differ between UK jurisdictions.

You can read more in the Law Commission's guidance on electronic document signing.

Agents should always ensure the signing method is appropriate for the particular document.

Why Pay Extra for Electronic Signing Software?

Running an estate or letting agency already involves enough expenses.

Property portals, websites, marketing, business software and other subscriptions can quickly add up.

Paying separately each time you need a client to sign a document is another expense you might prefer to avoid.

With PortalHub, electronic document signing forms part of a much larger estate and letting agency management system.

For just £99 per month, PortalHub also includes:

• Unlimited users, properties and branches

• Estate agency CRM and client management

• Sales, lettings and commercial property management

• Property portal feeds

• Property brochures and marketing tools

• Inventory management

• Maintenance management

• Payments and financial tracking

• Reporting and statistics

• Electronic document signing at no extra cost

All without lengthy contracts or setup fees.

Instead of paying for multiple separate systems, your agency can handle more of its everyday work from one place.

Frequently Asked Questions

Is there free electronic signature software for estate agents?

Yes. PortalHub includes electronic document signing at no additional cost for customers using its estate and letting agency software. PortalHub itself is a paid platform, but the electronic signing functionality is included in the £99 monthly subscription.

Can a tenant sign a tenancy agreement electronically?

Generally, yes. Many ordinary tenancy agreements can be signed electronically, provided the applicable legal requirements are met. Certain documents and deeds may require additional formalities.

Can estate agents get contracts signed online?

Yes. Electronic signatures can be used for many common estate agency documents, including terms of business, vendor instructions and agency agreements, where legally appropriate.

Do I need DocuSign to sign property documents electronically?

No. You do not necessarily need a separate DocuSign subscription. PortalHub has its own electronic document signing functionality, included as part of its estate and letting agency software.

Does PortalHub charge extra for electronic signatures?

No. Electronic document signing is included in PortalHub's standard £99 per month subscription, alongside its other estate and letting agency management tools.

Try Free Electronic Document Signing with PortalHub

If you're looking for a simpler way to get tenancy agreements, landlord contracts or estate agency paperwork signed electronically, why not see what PortalHub has to offer?

We've built PortalHub around a simple idea: estate and letting agents deserve powerful, easy-to-use software without endless add-ons and hidden charges.

Electronic document signing is just one of the many features we include to help your agency spend less time on administration and more time looking after clients and winning instructions.

£99 per month. Unlimited users. Unlimited properties. Unlimited branches. Electronic signing included.

No setup fees. No lengthy contracts. No unnecessary complications.

Start your FREE 14-day PortalHub trial today

No credit card required. See how much easier running your estate or letting agency could be.